Your event

The overview of this event, the key facts everyone needs at a glance.

1. Open the event and stay on the Details tab. It holds the venue, your note to guests, the key facts, and who is on the event.
2. To see it the way an invitee does, go to the Website tab and click "Preview as guest" at the top right. It renders the real guest page in a phone frame, and "Open in new tab" gives you the full-size version.
3. Anyone who is not on the event sees only Details, the public timeline, Seat Finder, a published menu, your vendor list, and any pages you published on the Website tab.
4. On an invite-only event, someone with the link who is not on the guest list sees no time, place or map, and is offered "Find your invitation", which sends the invitation to the contact you have for that guest. Seat Finder shows them only their own table, by full name.
5. Notes, Guests, Songs, Checklists, Budget, and the Website controls themselves never appear for them.
6. A tab is hidden when there is nothing in it, so Details stays hidden until you add a venue, a host note, facts, or a published schedule item.
7. Use "Edit Event" at the top to change anything, then preview from the Website tab again to check it.

You will need an event exists first.

Set how guests RSVP and the limits that apply.

1. Yes, every event collects RSVPs. The rules live in one place: open the event, go to the Guests tab, and pick RSVP.
2. Under "RSVP links", every link you hand out is a row that says what it allows. Press Edit on "Everyone" to set plus-ones, children and a party cap, or add a category to give one link its own rules.
3. Under "Capacity", "Anyone with the link can reply" decides whether the event is open to anyone with the link. A public event can set a seat limit and a waitlist.
4. Under "RSVP window", set when replies open, when they close, what the deadline does, and pause replies with "Accepting replies". "Collect RSVPs" at the top turns RSVPs off for this event entirely.
5. Under "What you ask guests", choose whether to ask for a mailing address and how guests describe how they know you.
6. Everything on this tab saves as you change it. Reminders for non-responders are under Guests, in Messages.

You will need an event exists first.

Send your client a one-time review link from the event they hired you for. They do not need an account, and you pick the moment.

1. Open the event once it is over. The Ask for a review card sits under your contract. It does not appear before the event ends.
2. Choose Send request. We email and text your client a link that opens straight onto the review form, with no account needed, and it expires after 30 days.
3. You can send once per event, so a client is never chased. The card then shows the date you asked.
4. Copy link works whether or not you have sent it, as many times as you like. Use it if the email went to spam, or if you would rather paste it into the thread you already have with them.
5. The card disappears once they leave the review, so you can tell at a glance who you are still waiting on.
6. Timing is yours to pick. The day after an event a client is often exhausted or traveling; plenty of vendors do better waiting two to four weeks and asking at the end of a wrap-up call.
7. Separately from this, we send the host a note about a day after the event that mentions leaving feedback for their vendors. It is a general nudge covering everyone they worked with, which is why asking in your own name lands better.

You will need the event has ended and you have not asked yet first.

Everything you can do to your own contract, from the event it covers, without going to Billing first.

1. Open the event and stay on Details. Your contract sits in the Your contract card.
2. Open the "..." menu on that card. On a phone it opens a sheet of options.
3. You only ever see the options that apply right now, so the list changes with the contract. A contract waiting on a signature offers Send reminder; an expired one offers Revive and Mark as signed; a signed one offers Generate invoice, and Confirm or Recall payment.
4. Edit and Amend are the same control wearing the right verb. Before any payment is confirmed it is a plain edit; afterwards it becomes an amendment, which records what changed and why.
5. Void contract is last and is destructive. It is the same flow as voiding from Billing, including the message to your client and the question about what to do with the event.
6. This card shows YOUR contract only. What another vendor on the same event agreed with the host is theirs, not yours.

You will need you have a contract for this event first.

Update the event name, date, time, location, and basics.

1. Open the event. On the Details tab, click "Edit Event" at the top right.
2. Under "The basics", change the "Event Name", "Hosts" or "Event Type".
3. Under "When", set the "Event Start", "Event End" and "Time Zone".
4. Under "Where", update the "Event Address".
5. Under "Who can see it", turn "Private event" on or off. A private event only lets guests on your list RSVP.
6. Click "Preview" to see the guest page with your unsaved changes, then click "Save".
7. The note from the hosts and your quick facts are not in this form. Edit them on the Website tab, under Page, in the About row.

You will need an event exists first.

Hand the venue address to your maps app for turn by turn directions.

1. Open the event.
2. Find the "Where" row on the details tab. It shows the venue name, with the address under it.
3. Tap "Maps" to open the address in your maps app for directions.
4. Tap the share icon beside it to send the address to someone else.

You will need an event exists and has a venue address first.

Tell our team about an event that looks fake, unsafe, or misleading. The host is not told who reported it.

1. Open the event.
2. Choose "Report event" at the very bottom of the page.
3. Signed out? You are asked to sign in first, because a report is filed as a person.
4. Choose a reason, add details if you like ("Other" needs them), and press Send.
5. Our team reviews reported events within 24 hours. Reporting twice is not needed: the first one is on file.
6. Hosts, co-hosts and vendors on the event do not see this option.

You will need you are looking at an event you are not running first.

Send the hosts a question from their event page. They reply in Messages, and neither of you sees the other’s email or number.

1. Open the event.
2. Choose Contact under "Hosted by", or "Contact the hosts" at the foot of the page beside Report event.
3. Write your question and press Send. The hosts do not see your email or number, and you do not see theirs.
4. Signed out? Write it first: you are asked to sign in, and it is sent for you after. A new account confirms its email before anything is sent.
5. Their reply arrives in Messages, in a conversation of its own.
6. You can send three messages in a row before the hosts reply, and start up to ten new conversations a day.
7. No Contact link? The hosts have turned messages off, or the event is private and only invited guests can write. If you are on the event already, ask in its chat instead.

You will need you are looking at an event you are not running, and its hosts take messages first.

Open Share & Invite to share the link or QR code and send invitations. Who may reply and the rules for it live on the Guests tab, under RSVP.

1. Open the event. On the Details tab, click "Share & Invite". The same button sits above your guest list on the Guests tab.
2. Choose "Share", click "Copy RSVP link" and paste it into your invitations or messages.
3. If you use guest categories, each category has its own link, and a guest who replies through one gets that category’s plus-one rules.
4. Click "Preview RSVP page" to see the page guests land on.
5. Click "Get a QR code", then "Download", for printed invites, signage or programs.
6. Back on the options, "Invite" sends personalized invitations by email or text, and "Seat Finder" shares the page guests use to find their table.
7. Keep a site of your own? "Add to your website" has steps for Zola, The Knot, Wix and more.

You will need an event exists first.

Print the seating plan, a seat finder poster, table cards or the QR image from Guests → Seating → "Print & share". The code and its link are also on the Seat Finder page.

1. Seat guests before you print. The finder is a name lookup, so it needs table assignments to return anything. You can hand out the QR earlier, and anyone who scans it is told seating is not posted yet, but the lookup only works once seats are assigned.
2. Open the event, go to Guests, then Seating, and click "Print & share".
3. Pick what you need: the seating plan and roster, a full-page seat finder poster for the entrance, a sheet of six table cards for cocktail tables, or the plain QR image to drop into a design of your own. The poster and the cards download as Letter-size PDFs.
4. If nobody is seated yet, the poster and the table cards ask you to confirm before they download, because a printed code cannot be changed later.
5. To share the link instead, open the Seat Finder page: the code sits at the top with "Print", "Share" and "Copy link". "Share" hands the link to your share sheet for a text or a group chat.
6. Search a guest name on that same page to confirm the lookup returns the right table before you print anything.
7. The Seat Finder is also one of the options in "Share & Invite", with the same code and buttons.

You will need an event exists first.

Call an event off while keeping its guest list, RSVPs and vendors. Reversible unless it sells tickets.

1. Open the menu on the event in your events list and choose Cancel. It sits directly above Delete, and it is the one to use unless you genuinely want the event gone.
2. You keep everything. The guest list, every RSVP already given, your vendors and the whole history stay exactly as they are.
3. Add a note for guests if you want to say why. It shows on the event page to anyone who opens their invitation, and you can leave it blank.
4. RSVPs stop being collected straight away, and reminders, auto-declines and meal-choice chasers all stop going out.
5. Your guests are not messaged automatically. Nothing goes out until you send it, so word it yourself and use the message blast when you are ready.
6. Changed your mind? The same menu now offers Restore, which puts the event back on and reopens RSVPs.
7. On an event that sells tickets, canceling refunds every ticket in full, booking fee included, and emails each buyer, with your note. The dialog says so before you confirm. It is final: a canceled ticketed event cannot be restored.
8. Refunds go out within a few minutes. If one fails (for example your Stripe balance is empty), it is retried, and the Tickets section on the Guests tab shows how many have gone out and why one is stuck.

You will need an event exists first.

Create a copy of this event with its details.

1. Open the event. On the Details tab, click "More", then "Clone Event".
2. Tick what to bring across: "Schedule", "Notes", "Guest list", "Checklists" and "Vendors". "Add all" ticks every box.
3. Nothing is ticked to start with, so the copy carries only the event itself unless you choose more.
4. Signed contracts, invoices and payment records are never copied.
5. Click "Clone". The copy opens straight away, ready for its new name and date.

You will need an event exists first.

Turn one event into a celebration of several events, sharing one guest list.

1. Only the event owner can do this. Every event in a celebration shares one owner and one guest list, so if you are a co-host you will find the card there with its button disabled, naming the owner. Ask them to run the steps below.
2. Open the event and scroll down its home page, past "More on this event", to the "Make it a celebration" card. There is also a "Make it a celebration" row at the very bottom of the sidebar, which does the same thing from wherever you are.
3. Click "Add another event". This used to be an item inside the three-dot menu, where nobody could find it; it is on the page itself now. Neither the card nor the row appears once the event is already part of a celebration, because adding a further event is then the celebration’s own job.
4. Name the whole celebration. That is the name over every event; each one keeps its own.
5. Name the next event and pick its date. It runs as long as the first one does, at the same place. Change either afterwards like any other event.
6. Leave "Bring the guest list across" on so the same people are recognized as the same people at both events and nobody is counted twice.
7. Click "Add the event". You land on the new event, ready to edit it.

You will need an event exists first.

See every person across every event of a celebration, and which events each one is on.

1. Open any event of the celebration.
2. In the sidebar, above the event's own tabs, is a group headed "Whole celebration". Choose "Guests · all events". If you do not see that group, the event is still a standalone one.
3. Each person is one row, and each event of the celebration is a column, so you can read across a row to see exactly which events someone is on.
4. A cell shows their reply for that event, "On the list" for an event that does not collect RSVPs, or a dash if they are not invited to that event at all.
5. The cards along the top count each event separately, so you can see at a glance that the welcome dinner is smaller than the wedding.
6. Hosts appear at the top with a Host badge. They are on every event by definition, so they have no reply to give.
7. The address is the celebration's own, so it is the same link for you and your co-host. It used to depend on whichever event you happened to be standing on.

You will need the event is part of a celebration first.

Add a person once and pick the events they are invited to, without adding them twice.

1. Open any event of the celebration. In the sidebar, under "Whole celebration", choose "Guests · all events".
2. Click "Add someone".
3. Enter their name, and their email or phone if you have it.
4. Under "Which events?", tick only the events they are invited to. Every event starts ticked, so untick the ones they are not coming to.
5. Add a nickname and guest type, and under "Dietary & accessibility" their dietary notes and needs. To bring a party, click "Add plus one" or "Add child" under "Household & plus-ones"; everyone in it is invited to the same events.
6. Click "Add them". They are added to every event you ticked at once, and recognized as the same person on each one, so they are never counted twice.
7. To change someone later, use the three-dot menu on their row and choose "Edit events & details". Their details, their party and which events they are on all change there in one go. A member of someone else's household is edited from the person who brought them.
8. Their reply, table, meal and check-in stay on each event's own guest list. This screen sets who is invited to what, not what they answered.

You will need the event is part of a celebration first.

Download your guest list as a spreadsheet, choosing exactly which columns you want.

1. Open the event and go to the Guests tab, then the guest list.
2. Open the More menu above the list and choose "Export Guests".
3. Choose which guests: everyone, the ones matching your current filters, or the ones you have selected.
4. Choose which columns: Everything, Contact details, Mailing list, RSVP and meals, Seating, or "Choose fields" to pick your own.
5. Under "Sort by", keep "List order" (households together) or pick Last name, First name, Table or RSVP status, with "A to Z" or "Z to A" beside it.
6. Click Export. The file downloads as a spreadsheet named after your event and the date.
7. You can also export from the Spreadsheet view, which starts from the columns you already have on screen and, if you sorted a column, from "Spreadsheet order".

You will need at least one guest first.

Sort guests into your own private groups, each with its own RSVP link and its own plus-one rules.

1. Open the event, go to the Guests tab, then RSVP.
2. Press "Add category" beside the RSVP links heading. Name it, such as "A-list", set whether it may bring plus-ones and children and any party cap, then press Create.
3. Every link you hand out is a row here, starting with Everyone, and each row says what it currently allows and how many guests are in it.
4. Press Edit on a row to set whether that link may bring plus-ones. "Inherit" follows your general rule; On or Off applies to that link only. You can cap the party size there too.
5. Press Copy on any row to take that link. Changes save as you make them.
6. Everyone is not a category: its rules are the event's own, and they also cover guests you add by hand and anyone with no category.
7. Guests are never told which category they are in, and it never appears on the RSVP form or their guest card.

You will need an event exists first.

The link guests reply through, right above your guest list so you are not hunting for it.

1. Open the event, go to the Guests tab, then RSVP.
2. Every link you hand out is a row under "RSVP links", starting with Everyone. Press Copy on the one you want.
3. Each row says what that link allows before you copy it, so you can see whether it permits plus-ones without opening anything.
4. The same links are in the Share and Invite dialog, along with the QR code and the website embed.
5. On an event that sells tickets there is no RSVP link: press "Copy link" on Tickets, at the top of Guest list on the Guests tab.

You will need an event exists first.

Ask for mailing addresses on your RSVP form, or send a link that asks for nothing else.

1. Open the event, go to the Guests tab, then RSVP.
2. Under "What you ask guests", turn on "Mailing address". It is off until you turn it on, and the line under it says whether it is Not asked, Optional or Required.
3. To make it compulsory, turn on "Guests cannot submit without one" underneath. Optional suits most events: a missing envelope is easier to fix than a blocked reply.
4. Copy the address collection link that appears. It asks for an address and nothing else, so you can send it long before you are ready to take RSVPs.
5. Anyone with that link can fill it in, so it works for people who are not on your list yet. They are matched to your guests by email, phone, or name, and anyone new arrives as an unanswered guest for you to review.
6. Export the addresses whenever you need them: Guests, More, Export Guests, then the Mailing list option.

You will need an event exists first.

Take a person off one event or off the whole celebration, in a single step.

1. Open any event of the celebration. In the sidebar, under "Whole celebration", choose "Guests · all events".
2. Find the person and open the three-dot menu on their row.
3. Choose "Remove from celebration" to take them off every event at once. You are asked to confirm, and told how many events it covers and whether any of them are events they had already accepted.
4. To take someone off some events but not all, choose "Edit events & details" instead and untick just those events, or untick their box in that event's column.
5. Hosts have no menu on their row. Who owns and co-hosts a celebration is set where those roles are granted, not from the guest list.

You will need the event is part of a celebration first.

Put people on, or take them off, any event of the celebration straight from the grid, one at a time or many at once.

1. Open any event of the celebration. In the sidebar, under "Whole celebration", choose "Guests · all events".
2. Each event is a column. Tick a person's box in a column to invite them to that event, or untick it to take them off.
3. For several people, tick the boxes at the start of their rows (or the one in the header for everyone shown). A bar appears at the bottom.
4. Choose "Invite to" or "Remove from", then the event. It saves them one by one and counts as it goes.
5. Taking off someone who already replied asks first, because their reply and meal choice for that event go with it. Someone whose only event it is stays on it; remove them from the celebration instead.
6. This sets who is on each event. To send them their invitation, use "Send invitations".

You will need the event is part of a celebration first.

Copy one guest's personal invite link to send them yourself. It opens the same place their invitation does.

1. Open any event of the celebration. In the sidebar, under "Whole celebration", choose "Guests · all events".
2. Find the guest and open the three-dot menu on their row.
3. Choose "Copy invite link" and paste it into a message. It is the same link their emailed invitation carries, and it never expires.
4. It is offered for guests who are on at least one event, not for hosts.

You will need the event is part of a celebration first.

Send one invitation per person for the whole celebration, however many events they are on.

1. Open any event of the celebration. In the sidebar, under "Whole celebration", choose "Guests · all events". The celebration overview's Guests card has a "Send invitations" link that opens the same thing.
2. Click "Send invitations". The count at the top is PEOPLE, not events: someone invited to all three events is one person here and gets one message.
3. Pick Email, SMS or Both. The number beside each is how many people you can reach that way.
4. Write the message. The merge tags "Celebration name", "All dates" and "All events" only appear here, and they are what let one message name every event someone is invited to.
5. Click Send. Each person gets one invitation, and every event they are on is marked as invited, so a later per-event send will not mail them a second time.
6. The RSVP link in the message opens their whole celebration: they reply yes or no for each event in one go.
7. To invite people to one event only, use that event's own guest list instead. This screen is for the celebration as a whole.

You will need the event is part of a celebration first.

Get a ready-made RSVP button in your event colors to paste onto a website you already have, so guests reply in Bazaar without leaving your site.

1. Open the event, go to the Guests tab, and click "Share & Invite".
2. Go to "Add to your website".
3. If your site is built on Wix, Squarespace, WordPress, Webflow, Carrd or Google Sites, open the code section and copy the button snippet.
4. Type what you want the button to say first, if "RSVP" is not it. The button takes your event colors automatically.
5. Paste it into a code or embed block on your own page, following the instructions listed for your builder.
6. It is a plain link button, not the form itself. A form inside someone else’s page is blocked by Safari and Firefox, so the button opens your RSVP page instead and works the same in every browser.
7. The link never changes, so the button keeps working however often you edit the event.

You will need an event exists first.

Remove this event from your account.

1. Only the event owner can delete an event. If you are a co-host you will find "Delete Event" grayed out with the owner’s name under it, so ask them to do it.
2. Open the event and click the three-dot event menu, next to Edit Event and Share & Invite.
3. Choose "Delete Event" and confirm.
4. An event that has already happened cannot be deleted, so the option is not in the menu at all once its end time has passed.
5. An event with a signed contract or a sent invoice on it cannot be deleted either, and you are told which records are in the way. Cancel the event instead. If it is already canceled, void the contract or invoice first; an invoice that has been paid cannot be voided, so that event stays.
6. An event with tickets sold cannot be deleted: the dialog offers "Cancel and refund" instead, which refunds every buyer. Once every refund has gone out you can delete it.

You will need an event exists first.

Rate and review the vendors who worked your event once it is over.

1. The event has to be over. "Add Reviews" appears in the event menu only once its end time has passed, so if you cannot see it the event has not finished yet.
2. Open the event and click the three-dot event menu, next to Edit Event and Share & Invite.
3. Choose "Add Reviews".
4. Rate each vendor who worked the event and write what you thought. Your review shows on their public profile.

You will need an event has already happened first.

Switch the event between private (invite-only) and public.

1. Open the event.
2. Click Edit Event.
3. Set Visibility to private (invite only) or public, then click Save.

You will need an event exists first.

Invite a host or staff member by email, phone, or both, with a personal note and the exact access you choose.

1. Open the event and stay on the Details tab.
2. On "People on this event", click Add to Event and pick the Host or Staff tab.
3. Type their email, phone number, or name. Picking someone from your contacts fills in what Bazaar already knows about them.
4. If you entered an email, "Also text them" appears underneath, and if you entered a phone number you get "Also email them". Fill it in and the invitation goes out on both.
5. Open Permissions to choose what they can see and do. Hosts start with everything on, staff start with the schedule only.
6. Open "Add a personal note" to write a line in your own words. It appears in their invitation email and text, above the button that takes them to the event.
7. Click Send. Use Save and New instead to keep the modal open and invite the next person.

You will need an event exists first.

See who has not accepted yet and send their invitation again in one click.

1. Open the event and stay on the Details tab.
2. Every row in "People on this event" carries its state: Joined, Invited, or Declined. Invited means the invitation is still outstanding.
3. Use the "Pending" filter above the list to cut it down to only the people you are waiting on. The count beside it is how many that is.
4. Click "Resend invite" on their row. It goes out to the email or phone number the original used.
5. Someone who declined shows "Invite again" instead, so you can ask a second time without adding them twice.
6. A row with no email and no phone cannot be resent to. Edit the person to add a contact first.

You will need an event exists and someone has an unaccepted invitation first.

Put the RSVP invitation in the diary for a later day, so it follows your save the date automatically.

1. Send your save the date first. The moment it goes out, the same window offers to schedule the invitation, already filled in, so most people never need these steps.
2. To come back to it later, open the event, stay on the Details tab, and find the Save the date card. Click "Schedule RSVP invite". The button appears once at least one guest has had a save the date.
3. Check the date. It defaults to three weeks after your save the date, which is far enough apart to read as a second message and close enough to still be connected to the first. Pick a different day if you like; days that fall after your RSVP deadline or your event cannot be chosen.
4. Read the message. It is the standard invitation, and you can edit it here. Guest names and dates fill in for each person, and everyone gets their own RSVP link.
5. Click "Schedule". It goes out by email and text, whichever you have for each guest, to everyone who has not been invited yet on the day. Guests you add between now and then are included.
6. To change or cancel it, go to the Guests tab and look under Scheduled Messages.
7. Not ready? Click "Not now". Nothing is lost, the offer comes back the next time you send a save the date, and you can always send the invitation yourself from Share and invite on the Guests tab.

You will need a save the date has been sent to at least one guest first.

Up to three things worth doing next on this event, each one a click away.

1. Open the event. Once it is past its first days, a "Next steps" card sits under the status band with up to three suggestions, the same ones the planning emails send.
2. Click "Go" to open the place you do it.
3. Click "Not now" to hide a suggestion for a week. A suggestion disappears on its own once it is done.

You will need an event exists past its first days first.

Look back at the questions the vendor asked and the answers you sent, plus their notes.

1. Open the event this vendor was booked through.
2. Choose Inquiry from the event actions.
3. Details holds what you entered about the day, Responses holds the vendor's own questions and your answers, and Notes holds anything the vendor added.
4. It appears only on an event that came from an inquiry, and only for the host who sent it or the vendor it went to.

You will need an event created from a vendor inquiry first.

See every vendor across every event of a celebration, counted once each however many events they work.

1. Open any event of the celebration and go to the Vendors tab.
2. Choose "All events". It only appears once the event is part of a celebration, so if you do not see it, the event is still a standalone one.
3. Each vendor is one row no matter how many events they work, and the events they are booked for are listed underneath their name.
4. A vendor working more than one event carries a badge saying so, and the counts along the top are in bookings, so a caterer doing two events counts once.
5. A vendor who was invited by email and has not joined Bazaar yet is marked "Invite pending" and stays on the one event you invited them to.

You will need the event is part of a celebration first.

One vendor, several events, one booking. Tick the events they work instead of adding them again.

1. Add the vendor to any one event first, from that event’s Vendors tab. There is only one place to add a vendor.
2. Open any event of the celebration. In the sidebar, under "Whole celebration", choose "Vendors · all events".
3. Find them in the list and click "Events".
4. Tick every event they are working and click "Save events". Untick an event to take them off it.
5. They stay one booking, so they are invited once rather than once per event, and the celebration counts them once.
6. An event where they are the primary vendor cannot be unticked from here, and says so.
7. Pick at least one event. To cancel them entirely, use Remove instead.

You will need the event is part of a celebration first.

Take one vendor off every event of a celebration in a single step, keeping their paperwork.

1. Open any event of the celebration. In the sidebar, under "Whole celebration", choose "Vendors · all events".
2. Find the vendor and click "Remove".
3. You are asked to confirm, and told how many events it covers, because this takes them off every event of the celebration at once.
4. Their contracts and invoices are not deleted.
5. To take them off some events but not others, use "Events" instead and untick the ones they are not working.

You will need the event is part of a celebration first.

Every contract your vendors have raised for this event, with its current status, and a way straight into any that is waiting on you.

1. Open the event and stay on Details, then scroll to the Contracts section.
2. Each row is one vendor and the current state of their contract, written from your side: "Awaiting You" means it is waiting on your signature.
3. Choose Sign on anything awaiting you. Signing opens on the web even from the app, because a signature is recorded with a timestamp and the device it came from, and that record is what makes it hold up later.
4. Anything already signed opens read-only with both signatures on it, and "Download signed copy" saves the finished file. Just signed? It says "Preparing the signed copy" for a few seconds first.
5. Hosts and owners see this, as do planner and coordinator admins. A vendor who is not one of those sees only their own contract: on the web in this section, with its menu (including Add Overtime once the event is over), and in the app in the Your contract card above.
6. If you are both a host on this event and the vendor on one of these contracts, that row shows here too. It reads from your vendor side ("Awaiting Client", not "Awaiting You") and opens in the app, because on your own contract you are the counterparty rather than the client. It is the same document as the Your contract card.
7. A contract a vendor has started but not finished does not appear here. There is nothing to read or sign until they send it.

You will need a vendor on this event has sent a contract first.

Change what one business can see on your event, including whether they get the document library. It applies to every admin from that business.

1. Open the event and stay on the Details tab.
2. Find the business under "People on this event" and click Permissions on its row.
3. Switch on what you want them to have. "View documents" gives them the Documents section on the Vendors tab, including the other vendors’ insurance certificates.
4. Changes save as you make them, and apply to every admin from that business who is on this event.
5. You cannot change your own business’s access this way, and contract amounts are never granted here: they stay with the vendor and the client.

You will need an event exists with at least one vendor first.

After the event, enter how long it ran past the booked end. Bazaar prices it at the overtime rate in your contract and your client accepts it before it is invoiced.

1. Overtime needs an overtime rate on the hourly offering the client booked, a fully signed contract, and an event that has ended.
2. Open the event's details, find your contract under "Contracts", open its menu and choose "Add Overtime". Or open Billing, Contracts, click the contract and press "Overtime".
3. Enter the hours and minutes past the booked end. The amount is worked out from the rate and billing increment frozen in your contract.
4. Press "Send" and confirm the amount. Your client is notified and accepts or declines it on their Budget.
5. While it waits you can withdraw it and send a different amount. If your client accepts, a separate invoice for the overtime goes to them; your contract and original invoice stay as they are.

You will need a signed contract on an hourly offering with an overtime rate, and the event has ended first.

Choose who from your business is working an event, and invite one-off staff for that event only.

1. Open the event and find People on the details page.
2. On your own business row, open the row menu and choose "Manage staff".
3. Click a team member to add or remove them from this event.
4. Invite one-off staff by email or phone under Event Staff. They are invited to this event only and never join your permanent team.
5. You only see this on your own business. Staffing another vendor is not something either side can do.

You will need your business is on the event first.

Turn an invite into a QR code someone can scan to join the event as a host, staff member or vendor, and download or share it as an image.

1. Open the event, stay on Details and find People.
2. Click "Add person" and choose the Host, Staff or Vendor tab.
3. Under "Or share a link", click "Generate link", then "QR code".
4. A link works for one person unless you turn on "Let anyone who scans join", which is what you want for a code shown to a room.
5. Download the code to print it, share it, or copy the link.

You will need you can add people to the event first.

Decide person by person what each host, staff member and vendor can see and change, including handing out the menu or the floor plan on their own.

1. Open the event and stay on Details, then find "People on this event".
2. Click a person’s role label, the one under their name, to open their access.
3. Each row is one thing they can do. Turn a row on to allow it, off to withhold it. Everything you leave alone follows what their role would normally get.
4. Menu and Seating are their own rows, so a caterer can be given the menu without the guest list, and a photographer can be given the floor plan.
5. "View menu" is service access, not read-only: it lets someone set a guest’s meal and mark them served, which is one job done by the people running service on the day. "Edit menu" is for building the menu itself.
6. Turning an "Edit" row on turns its "View" row on with it, and turning a "View" row off turns its "Edit" row off. You cannot leave someone able to change something they cannot see.
7. "View seating" needs "View guests", because the seating chart shows a name on every seat, so it is a second way of reading the guest list. A row that needs another one is grayed out and says which, rather than disappearing.
8. Close the dialog to save. The change takes effect immediately, everywhere, including the app.
9. A vendor team member who is not an admin of their business only ever sees what any participant sees, whatever you set here.
10. If a vendor created this event and invited you, the budget became yours when you joined and they stopped seeing it. To give it back, click that business’s role label to open its access and turn on "View budget".

You will need someone else is on the event first.

One place for everything the events of a celebration share, and a way into each event.

1. Open any event of the celebration.
2. At the top of the sidebar, above the event's own tabs, is the celebration's name with how many events it spans. Click it.
3. The hub opens on everything the events share: what still needs you, a card per event with its date, venue, replies and open tasks, and the guest list, vendors and website that every event has in common.
4. Each event card opens that event. From inside an event, the same name at the top of the sidebar brings you back here.
5. It is one address for the whole celebration, so it is the same link for you and your co-host.

You will need the event is part of a celebration first.

Move between the events of a celebration and stay on the same tab.

1. The sidebar splits in two: "Whole celebration" for what every event shares, and "One event" for the event you are looking at.
2. Under "One event" is a pill naming the current event and its date. Click it to see every event, with its date and venue.
3. Choosing another event KEEPS THE TAB you are on, so comparing Saturday's budget to Sunday's does not send you back through Details each time.
4. On a keyboard, Option and the left or right arrow does the same move. It is ignored while you are typing, so it never interrupts a note.
5. In the app the event pill is a full-width row under the celebration's name, and you can also swipe left or right to change event.

You will need the event is part of a celebration first.

Add an event to a celebration, copying an existing one's venue, theme and settings.

1. Open the celebration from the top of the sidebar, then choose "Add an event" under The events. The event switcher offers it too.
2. Give the event a name and a date.
3. Pick which existing event to start from. The new event copies that event's venue, theme and settings, and runs as long as it does, so "another one like Saturday" is one choice rather than ten fields.
4. Leave "Bring the guest list across" on so the same people are recognized as the same people and nobody is counted twice. Trim that event's list afterwards.
5. It lands last in the order. Move it in Manage events if it happens earlier, which a rehearsal dinner usually does.

You will need the event is part of a celebration first.

Set the order the events read in, or take one out without losing what is planned on it.

1. Open the celebration from the top of the sidebar, then choose "Manage events". The event switcher offers it too.
2. Drag an event to reorder it, or use the arrows. The order sets how the events read on your website and in the event switcher, so put them in the order they happen.
3. The order saves when you click Save, not as you drag.
4. Guests, vendors and the website are shared across every event. Reordering never touches them.
5. Removing an event asks which of two things you mean. "Take it out of the celebration" keeps the event exactly as it is, with its guests and schedule, and it simply stops being one of these events. "Delete the event" removes it and everything planned on it, and asks you to type the event's name first.
6. You cannot remove the last event. A celebration needs at least one.

You will need the event is part of a celebration first.

Every event is free for up to 100 guests. Add a seat chart, guest cards, more guests or Bazaar Agent one at a time, or all of them in one pass.

1. Open the event. On Details, the "This event’s plan" row says what the event has now, like "Free plan", and how many guests and text credits it holds.
2. Press "See what you can add" ("Add more" once you have something). It opens this event’s passes page.
3. The Everything pass gives you the seat chart, guest cards and Bazaar Agent, with text and AI credits. Choose "How many guests?" and press "Get the pass".
4. Need only one thing? Under "Or just what you need", buy the seat chart, guest cards, Bazaar Agent or more guests on their own.
5. Already bought something for this event? The pass button becomes "Upgrade to N guests" and charges the difference.
6. A locked feature says so where you use it: the seating tab offers "Add seat chart", and a guest list over its limit shows "Unlock more guests".
7. Events created before passes launched keep everything they had.
8. Only the event’s owner can buy for it. Everyone else sees who can.
9. Selling tickets? Paid ticket holders never count toward the guest limit, only free tickets and guests you add. Past the limit, a free ticket is shown as sold out to anyone claiming it, and the ticket editor warns you when a free ticket's size could get there. On a ticketed event the plan sits under Guest list, in Capacity, instead of on Details.

You will need an event exists first.

When a vendor on Bazaar Plus accepts your event, it gets the seat chart, guest cards, room for 300 guests and 250 text credits, free.

1. Open the event, press "See what you can add" in the "This event’s plan" row, and find the "Book a vendor who includes it" card.
2. Press "Find a vendor who includes it". The list shows only vendors whose booking includes these, with your event already attached.
3. They carry the PLUS badge. Open one and inquire as usual.
4. When that vendor accepts your event, the seat chart, guest cards, room for 300 guests and 250 text credits are added to it at no cost to you.
5. The seating tab’s lock offers the same link, "Find a vendor who includes it".

You will need an event exists first.

Pick your meal for an event you are invited to.

1. Open the event you are a guest at.
2. Under "Your meal", tap "Choose your meal". It shows while the host is collecting meal choices.
3. Pick a dish for yourself, then save.

You will need the host is collecting meal choices first.

Pick a guest you have invited before. Their contact details and any dietary or accessibility needs come with them.

1. Open the event, go to the Guests tab, and choose "Guest list".
2. Click "Add Guest", then "From Contacts".
3. Search your contacts, or use the menu beside the search box to show everyone from a past event.
4. Click each person to add. Anyone already on this event is marked "On the list" and cannot be picked twice.
5. Click "Add". Their contact details come with them, along with any dietary or accessibility needs you recorded.
6. Adding one person by hand? Under "Add One", start typing their "Full name" and pick them from the suggestions to fill in the form.

You will need an event exists first.