Your event

The overview of this event, the key facts everyone needs at a glance.

1. Open the event and stay on the Details tab. It holds the venue, your note to guests, the key facts, and who is on the event.
2. To see it the way an invitee does, go to the Website tab and click "Preview as guest" at the top right. It renders the real guest page in a phone frame, and "Open in new tab" gives you the full-size version.
3. Anyone who is not on the event sees only Details, the public timeline, Seat Finder, a published menu, your vendor list, and any pages you published on the Website tab.
4. Notes, Guests, Songs, Checklists, Budget, and the Website controls themselves never appear for them.
5. A tab is hidden when there is nothing in it, so Details stays hidden until you add a venue, a host note, facts, or a published schedule item.
6. Use "Edit Event" at the top to change anything, then preview from the Website tab again to check it.

You will need an event exists first.

Set how guests RSVP and the limits that apply.

1. Yes, every event collects RSVPs. The rules live in one place: open the event, go to the Guests tab, and pick RSVP.
2. Under "Party size", set whether guests may bring plus-ones and children, and cap the total in any one reply with max party size.
3. Under "Capacity and reminders", set how many you can seat, what happens when you are full, and the nudges you send non-responders. Capacity only applies to a public event.
4. "Relationship options" is how guests describe themselves when they reply, and it saves as you change it, like everything else on this surface.
5. When replies open, when they close, what the deadline does, and pausing replies are the RSVP window, on the Website tab.
6. Whether anyone with the link may reply at all is Visibility, in Edit Event, beside the name and date.
7. To hand out the link or its QR code, click "Share & Invite". Responses land on the guest list, and you can have a summary emailed to you.

You will need an event exists first.

Send your client a one-time review link from the event they hired you for. They do not need an account, and you pick the moment.

1. Open the event once it is over. The Ask for a review card sits under your contract. It does not appear before the event ends.
2. Choose Send request. We email and text your client a link that opens straight onto the review form, with no account needed, and it expires after 30 days.
3. You can send once per event, so a client is never chased. The card then shows the date you asked.
4. Copy link works whether or not you have sent it, as many times as you like. Use it if the email went to spam, or if you would rather paste it into the thread you already have with them.
5. The card disappears once they leave the review, so you can tell at a glance who you are still waiting on.
6. Timing is yours to pick. The day after an event a client is often exhausted or travelling; plenty of vendors do better waiting two to four weeks and asking at the end of a wrap-up call.
7. Separately from this, we send the host a note about a day after the event that mentions leaving feedback for their vendors. It is a general nudge covering everyone they worked with, which is why asking in your own name lands better.

You will need the event has ended and you have not asked yet first.

Everything you can do to your own contract, from the event it covers, without going to Billing first.

1. Open the event and stay on Details. Your contract sits in the Your contract card.
2. Open the "..." menu on that card. On a phone it opens a sheet of options.
3. You only ever see the options that apply right now, so the list changes with the contract. A contract waiting on a signature offers Send reminder; an expired one offers Revive and Mark as signed; a signed one offers Generate invoice, and Confirm or Recall payment.
4. Edit and Amend are the same control wearing the right verb. Before any payment is confirmed it is a plain edit; afterwards it becomes an amendment, which records what changed and why.
5. Void contract is last and is destructive. It is the same flow as voiding from Billing, including the message to your client and the question about what to do with the event.
6. This card shows YOUR contract only. What another vendor on the same event agreed with the host is theirs, not yours.

You will need you have a contract for this event first.

Update the event name, date, time, location, and basics.

Find it: Event page, the details tab

You will need an event exists first.

Hand the venue address to your maps app for turn by turn directions.

Find it: Event page, the Maps button on the Where row of the details tab

You will need an event exists and has a venue address first.

Open Share & Invite to share the link or QR code and send invitations. Who may reply and the rules for it live on the Guests tab, under RSVP.

Find it: Event page, the "Share & Invite" button

You will need an event exists first.

Open Share & Invite → Seat Finder to copy the seat-finder link, print a poster or table cards, or download the QR code for guests to look up their table.

1. Seat guests before you print. The finder is a name lookup, so it needs table assignments to return anything. You can hand out the QR earlier, and anyone who scans it is told seating is not posted yet, but the lookup only works once seats are assigned.
2. Open the event and click "Share & Invite".
3. Go to the Seat Finder tab. The QR code is right there.
4. Click "Print" and pick what you need: a full-page poster for the entrance, a sheet of six table cards for cocktail tables, or the plain QR image to drop into a design of your own. The first two download as Letter-size PDFs.
5. If nobody is seated yet, the poster and the table cards ask you to confirm before they download, because a printed code cannot be changed later.
6. "Copy" puts the link on your clipboard, and "Share" hands it to your phone’s share sheet for a text or a group chat.
7. Click "Preview" to search a guest name yourself and confirm the lookup returns the right table before you print anything.
8. You can also open the event’s own Seat Finder tab to test the lookup in full.

You will need an event exists first.

Call an event off while keeping its guest list, RSVPs and vendors. Reversible.

1. Open the menu on the event in your events list and choose Cancel. It sits directly above Delete, and it is the one to use unless you genuinely want the event gone.
2. You keep everything. The guest list, every RSVP already given, your vendors and the whole history stay exactly as they are.
3. Add a note for guests if you want to say why. It shows on the event page to anyone who opens their invitation, and you can leave it blank.
4. RSVPs stop being collected straight away, and reminders, auto-declines and meal-choice chasers all stop going out.
5. Your guests are not messaged automatically. Nothing goes out until you send it, so word it yourself and use the message blast when you are ready.
6. Changed your mind? The same menu now offers Restore, which puts the event back on and reopens RSVPs.

You will need an event exists first.

Create a copy of this event with its details.

Find it: Event page, the event menu

You will need an event exists first.

Turn one event into a celebration that spans days, sharing one guest list.

1. Only the event owner can do this. Every day in a celebration shares one owner and one guest list, so if you are a co-host you will find the card there with its button disabled, naming the owner. Ask them to run the steps below.
2. Open the event and scroll down its home page, past "More on this event", to the "Make it a celebration" card. There is also a "Make it a celebration" row at the very bottom of the sidebar, which does the same thing from wherever you are.
3. Click "Add a second day". This used to be an item called "Make Multi-Day" inside the three-dot menu, where nobody could find it; it is on the page itself now. Neither the card nor the row appears once the event is already part of a celebration, because adding a further day is then the celebration’s own job.
4. Name the whole celebration. That is the name over both days; each day keeps its own.
5. Name the second day and pick its date. It runs as long as the first day does, at the same place. Change either afterwards like any other event.
6. Leave "Bring the guest list across" on so the same people are recognised as the same people on both days and nobody is counted twice.
7. Click "Add the second day". You land on the new day, ready to edit it.

You will need an event exists first.

See every person across every day of a celebration, and which days each one is on.

1. Open any day of the celebration.
2. In the sidebar, above the day's own tabs, is a group headed "Whole celebration". Choose "Guests · all days". If you do not see that group, the event is still a standalone one.
3. Each person is one row, and each day of the celebration is a column, so you can read across a row to see exactly which days someone is on.
4. A cell shows their reply for that day, "On the list" for a day that does not collect RSVPs, or a dash if they are not invited to that day at all.
5. The cards along the top count each day separately, so you can see at a glance that the welcome dinner is smaller than the wedding.
6. Hosts appear at the top with a Host badge. They are on every day by definition, so they have no reply to give.
7. The address is the celebration's own, so it is the same link for you and your co-host. It used to depend on whichever day you happened to be standing on.

You will need the event is part of a multi-day celebration first.

Add a person once and pick the days they are invited to, without adding them twice.

1. Open any day of the celebration. In the sidebar, under "Whole celebration", choose "Guests · all days".
2. Click "Add someone".
3. Enter their name, and their email or phone if you have it.
4. Under "Which days?", tick only the days they are invited to. Every day starts ticked, so untick the ones they are not coming to.
5. Click "Add them". They are added to every day you ticked at once, and recognised as the same person on each one, so they are never counted twice.
6. To change someone later, use the three-dot menu on their row and choose "Edit days & details". Ticking and unticking days there adds and removes them in one go.
7. Their reply, table, meal and check-in stay on each day's own guest list. This screen sets who is invited to what, not what they answered.

You will need the event is part of a multi-day celebration first.

Take a person off one day or off the whole celebration, in a single step.

1. Open any day of the celebration. In the sidebar, under "Whole celebration", choose "Guests · all days".
2. Find the person and open the three-dot menu on their row.
3. Choose "Remove from celebration" to take them off every day at once. You are asked to confirm, and told how many days it covers and whether any of them are days they had already accepted.
4. To take someone off some days but not all, choose "Edit days & details" instead and untick just those days.
5. Hosts have no menu on their row. Who owns and co-hosts a celebration is set where those roles are granted, not from the guest list.

You will need the event is part of a multi-day celebration first.

Send one invitation per person for the whole celebration, however many days they are on.

1. Open any day of the celebration. In the sidebar, under "Whole celebration", choose "Guests · all days".
2. Click "Send invitations". The count at the top is PEOPLE, not days: someone invited to all three days is one person here and gets one message.
3. Pick Email, SMS or Both. The number beside each is how many people you can reach that way.
4. Write the message. The merge tags "Celebration name", "All dates" and "All days" only appear here, and they are what let one message name every day someone is invited to.
5. Click Send. Each person gets one invitation, and every day they are on is marked as invited, so a later per-day send will not mail them a second time.
6. The RSVP link in the message opens their whole celebration: they reply yes or no for each day in one go.
7. To invite people to one day only, use that day's own guest list instead. This screen is for the celebration as a whole.

You will need the event is part of a multi-day celebration first.

Remove this event from your account.

1. Only the event owner can delete an event. If you are a co-host you will find "Delete Event" greyed out with the owner’s name under it, so ask them to do it.
2. Open the event and click the three-dot event menu, next to Edit Event and Share & Invite.
3. Choose "Delete Event" and confirm.
4. An event that has already happened cannot be deleted, so the option is not in the menu at all once its end time has passed.

You will need an event exists first.

Rate and review the vendors who worked your event once it is over.

1. The event has to be over. "Add Reviews" appears in the event menu only once its end time has passed, so if you cannot see it the event has not finished yet.
2. Open the event and click the three-dot event menu, next to Edit Event and Share & Invite.
3. Choose "Add Reviews".
4. Rate each vendor who worked the event and write what you thought. Your review shows on their public profile.

You will need an event has already happened first.

Switch the event between private (invite-only) and public.

1. Open the event.
2. Click Edit Event.
3. Set Visibility to private (invite only) or public, then click Save.

You will need an event exists first.

Invite a host or staff member by email, phone, or both, with a personal note and the exact access you choose.

1. Open the event and stay on the Details tab.
2. On "People on this event", click Add to Event and pick the Host or Staff tab.
3. Type their email, phone number, or name. Picking someone from your contacts fills in what Bazaar already knows about them.
4. If you entered an email, "Also text them" appears underneath, and if you entered a phone number you get "Also email them". Fill it in and the invitation goes out on both.
5. Open Permissions to choose what they can see and do. Hosts start with everything on, staff start with the schedule only.
6. Open "Add a personal note" to write a line in your own words. It appears in their invitation email and text, above the button that takes them to the event.
7. Click Send. Use Save and New instead to keep the modal open and invite the next person.

You will need an event exists first.

See who has not accepted yet and send their invitation again in one click.

1. Open the event and stay on the Details tab.
2. Every row in "People on this event" carries its state: Joined, Invited, or Declined. Invited means the invitation is still outstanding.
3. Use the "Pending" filter above the list to cut it down to only the people you are waiting on. The count beside it is how many that is.
4. Click "Resend invite" on their row. It goes out to the email or phone number the original used.
5. Someone who declined shows "Invite again" instead, so you can ask a second time without adding them twice.
6. A row with no email and no phone cannot be resent to. Edit the person to add a contact first.

You will need an event exists and someone has an unaccepted invitation first.

Put the RSVP invitation in the diary for a later day, so it follows your save the date automatically.

1. Send your save the date first. The moment it goes out, the same window offers to schedule the invitation, already filled in, so most people never need these steps.
2. To come back to it later, open the event, stay on the Details tab, and find the Save the date card. Click "Schedule RSVP invite". The button appears once at least one guest has had a save the date.
3. Check the date. It defaults to three weeks after your save the date, which is far enough apart to read as a second message and close enough to still be connected to the first. Pick a different day if you like; days that fall after your RSVP deadline or your event cannot be chosen.
4. Read the message. It is the standard invitation, and you can edit it here. Guest names and dates fill in for each person, and everyone gets their own RSVP link.
5. Click "Schedule". It goes out by email and text, whichever you have for each guest, to everyone who has not been invited yet on the day. Guests you add between now and then are included.
6. To change or cancel it, go to the Guests tab and look under Scheduled Messages.
7. Not ready? Click "Not now". Nothing is lost, the offer comes back the next time you send a save the date, and you can always send the invitation yourself from Share and invite on the Guests tab.

You will need a save the date has been sent to at least one guest first.

Look back at the questions the vendor asked and the answers you sent, plus their notes.

1. Open the event this vendor was booked through.
2. Choose Inquiry from the event actions.
3. Details holds what you entered about the day, Responses holds the vendor's own questions and your answers, and Notes holds anything the vendor added.
4. It appears only on an event that came from an inquiry, and only for the host who sent it or the vendor it went to.

You will need an event created from a vendor inquiry first.

See every vendor across every day of a celebration, counted once each however many days they work.

1. Open any day of the celebration and go to the Vendors tab.
2. Choose "All days". It only appears once the event is part of a multi-day celebration, so if you do not see it, the event is still a standalone one.
3. Each vendor is one row no matter how many days they work, and the days they are booked for are listed underneath their name.
4. A vendor working more than one day carries a badge saying so, and the counts along the top are in bookings, so a caterer doing two days counts once.
5. A vendor who was invited by email and has not joined Bazaar yet is marked "Invite pending" and stays on the one day you invited them to.

You will need the event is part of a multi-day celebration first.

One vendor, several days, one booking. Tick the days they work instead of adding them again.

1. Add the vendor to any one day first, from that day’s Vendors tab. There is only one place to add a vendor.
2. Open any day of the celebration. In the sidebar, under "Whole celebration", choose "Vendors · all days".
3. Find them in the list and click "Days".
4. Tick every day they are working and click "Save days". Untick a day to take them off it.
5. They stay one booking, so they are invited once rather than once per day, and the celebration counts them once.
6. A day where they are the primary vendor cannot be unticked from here, and says so.
7. Pick at least one day. To cancel them entirely, use Remove instead.

You will need the event is part of a multi-day celebration first.

Take one vendor off every day of a celebration in a single step, keeping their paperwork.

1. Open any day of the celebration. In the sidebar, under "Whole celebration", choose "Vendors · all days".
2. Find the vendor and click "Remove".
3. You are asked to confirm, and told how many days it covers, because this takes them off every day of the celebration at once.
4. Their contracts and invoices are not deleted.
5. To take them off some days but not others, use "Days" instead and untick the ones they are not working.

You will need the event is part of a multi-day celebration first.

Every contract your vendors have raised for this event, with its current status, and a way straight into any that is waiting on you.

1. Open the event and stay on Details, then scroll to the Contracts section.
2. Each row is one vendor and the current state of their contract, written from your side: "Awaiting You" means it is waiting on your signature.
3. Choose Sign on anything awaiting you. Signing opens on the web even from the app, because a signature is recorded with a timestamp and the device it came from, and that record is what makes it hold up later.
4. Anything already signed opens read-only with both signatures on it.
5. Hosts and owners see this, as do planner and coordinator admins. A vendor who is not one of those sees only their own contract, in the Your contract card above.
6. If you are both a host on this event and the vendor on one of these contracts, that row shows here too. It reads from your vendor side ("Awaiting Client", not "Awaiting You") and opens in the app, because on your own contract you are the counterparty rather than the client. It is the same document as the Your contract card.
7. A contract a vendor has started but not finished does not appear here. There is nothing to read or sign until they send it.

You will need a vendor on this event has sent a contract first.

Change what one business can see on your event, including whether they get the document library. It applies to every admin from that business.

1. Open the event and stay on the Details tab.
2. Find the business under "People on this event" and click Permissions on its row.
3. Switch on what you want them to have. "View documents" gives them the Documents section on the Vendors tab, including the other vendors’ insurance certificates.
4. Changes save as you make them, and apply to every admin from that business who is on this event.
5. You cannot change your own business’s access this way, and contract amounts are never granted here: they stay with the vendor and the client.

You will need an event exists with at least one vendor first.

Choose who from your business is working an event, and invite one-off staff for that event only.

1. Open the event and find People on the details page.
2. On your own business row, open the row menu and choose "Manage staff".
3. Click a team member to add or remove them from this event.
4. Invite one-off staff by email or phone under Event Staff. They are invited to this event only and never join your permanent team.
5. You only see this on your own business. Staffing another vendor is not something either side can do.

You will need your business is on the event first.

Decide person by person what each host, staff member and vendor can see and change, including handing out the menu or the floor plan on their own.

1. Open the event and stay on Details, then find "People on this event".
2. Click a person’s role label, the one under their name, to open their access.
3. Each row is one thing they can do. Turn a row on to allow it, off to withhold it. Everything you leave alone follows what their role would normally get.
4. Menu and Seating are their own rows, so a caterer can be given the menu without the guest list, and a photographer or a venue can be given the floor plan without either.
5. Turning an "Edit" row on turns its "View" row on with it, and turning a "View" row off turns its "Edit" row off. You cannot leave someone able to change something they cannot see.
6. Close the dialog to save. The change takes effect immediately, everywhere, including the app.
7. A vendor team member who is not an admin of their business only ever sees what any participant sees, whatever you set here.

You will need someone else is on the event first.

One place for everything the days of a celebration share, and a way into each day.

1. Open any day of the celebration.
2. At the top of the sidebar, above the day's own tabs, is the celebration's name with how many days it spans. Click it.
3. The hub opens on everything the days share: what still needs you, a card per day with its date, venue, replies and open tasks, and the guest list, vendors and website that every day has in common.
4. Each day card opens that day. From inside a day, the same name at the top of the sidebar brings you back here.
5. It is one address for the whole celebration, so it is the same link for you and your co-host.

You will need the event is part of a multi-day celebration first.

Move between the days of a celebration and stay on the same tab.

1. The sidebar splits in two: "Whole celebration" for what every day shares, and "One day" for the day you are looking at.
2. Under "One day" is a pill naming the current day and its date. Click it to see every day, with its date and venue.
3. Choosing another day KEEPS THE TAB you are on, so comparing Saturday's budget to Sunday's does not send you back through Details each time.
4. On a keyboard, Option and the left or right arrow does the same move. It is ignored while you are typing, so it never interrupts a note.
5. In the app the day pill is a full-width row under the celebration's name, and you can also swipe left or right to change day.

You will need the event is part of a multi-day celebration first.

Add a day to a celebration, copying an existing day's venue, theme and settings.

1. Open the celebration from the top of the sidebar, then choose "Add a day" under The days. The day switcher offers it too.
2. Give the day a name and a date.
3. Pick which existing day to start from. The new day copies that day's venue, theme and settings, and runs as long as it does, so "another one like Saturday" is one choice rather than ten fields.
4. Leave "Bring the guest list across" on so the same people are recognised as the same people and nobody is counted twice. Trim that day's list afterwards.
5. It lands last in the order. Move it in Manage days if it happens earlier, which a rehearsal dinner usually does.

You will need the event is part of a multi-day celebration first.

Set the order the days read in, or take one out without losing what is planned on it.

1. Open the celebration from the top of the sidebar, then choose "Manage days". The day switcher offers it too.
2. Drag a day to reorder it, or use the arrows. The order sets how the days read on your website and in the day switcher, so put them in the order they happen.
3. The order saves when you click Save, not as you drag.
4. Guests, vendors and the website are shared across every day. Reordering never touches them.
5. Removing a day asks which of two things you mean. "Take it out of the celebration" keeps the event exactly as it is, with its guests and schedule, and it simply stops being one of these days. "Delete the event" removes it and everything planned on it, and asks you to type the day's name first.
6. You cannot remove the last day. A celebration needs at least one.

You will need the event is part of a multi-day celebration first.

Pick a guest you have invited before. Their contact details and any dietary or accessibility needs come with them.

Find it: Guests → Guest list → "Add Guest" then "Add One", then the "Add from Bazaar contacts" field at the top of the form

You will need an event exists first.